Idaho Esports Association, Inc
50 Jeffres Lane
Sandpoint Idaho 83864
Location: Virtual
Time: Thursday,
Call to Order
Attendance
- Dalton Hawkins
- Mitchell Young
- Nate Sarrazolla
Approvals
Reports
- Dalton
- End of season survey
- Non-Profit Status
- Google Workspace
- Website Progress
- University of Idaho is building their lab, should be done mid-September!
New Business
- Formal addition of Mitch to board
- Now on the board
- Request for photos and bios from board members for website use
- How the board works according to bylaws
- Formal filling of roles
- tabled
- Executive Director reasoning, duties, responsibilities and selection
- Choice tabled
- Doc reached out with Idaho Special Olympics contact
- Reimbursement of Dalton for organization creation
- IRS: $275
- ID Secretary of State: $31.90
- Approved
- Reimburse the io for the rest of the year but let them know it’s going away (what is this cost to keep yearly?)
- Put a banner on gg saying that io will be disappearing.
- Reimbursement of Dalton for Idahoesports.gg
- Name-cheap.com: $55.18
- This will be an annual cost
- tabled
- Name-cheap.com: $55.18
- Possible upcoming costs:
- Business license? Don’t know if it is necessary. $50 in Sandpoint per year. State?
- Dalton to investigate
- Insurance? Doesn’t feel like we need it except for maybe at a state event, more of a CYA type thing. Collateral insurance?
- 3rd Party vendor (to be discussed later)
- Business license? Don’t know if it is necessary. $50 in Sandpoint per year. State?
- Bank account
- ICCU? Other options
- One card, order through invoice mostly
- Two-approval system, to be further discussed
- Authorization of ICCU account for Idaho Esports Association, Inc. with one signature required at this time.
- Transfer from Burley to organization account
- Transfer from Sandpoint Gaming to organization account <take Dalton’s reimbursement out
- Sponsors, donations, and advertising to our organization
- Major contract - board approval, virtual vote available
- Gifts/donations - open, a gift or donation is something given with no return expected
- Anything with an expectation needs either Executive Director or preferably board approval
- 2023-2024 Season
- On our own again or utilize a 3rd party such as LeagueSpot
- Going with LeagueSpot. Inquire further about cost. Currently unknown how much IEA actually has.
- Middle School (middle and junior high typically is middle and junior high)
- Homeschool students, can’t shop teams (ie choose one and stick with it). Case by case exceptions
- Exchange can play for their host school. Case by case exceptions
- Get in with school Athletic Directors
- Approach IHSAA for a working relationship.
- Split groups where possible?
- Mountain time and Pacific time (also late afternoon release schools) cause Mountain to wait an hour to start. Pacific is crunched for time, Mountain long extra duty time for advisors/coaches (especially for unpaid) and family pushback
- Have a Mountain 3:30 start
- Have a Pacific 3:30 start
- Small School/Large School? Two leagues, one for small/starter programs and one for large/established teams. Need to keep both leagues equal in name 2 final matches for each game? Inform of each league and schools can elect to play in either. Teams could appeal.
- Potato League and Timber League?
- Mountain time and Pacific time (also late afternoon release schools) cause Mountain to wait an hour to start. Pacific is crunched for time, Mountain long extra duty time for advisors/coaches (especially for unpaid) and family pushback
- Limit students to one game a ‘day’ as that will be playoff scenario, make a choice
- Fall season unlikely, have teams setup virtual tournaments, can we leverage the use of 3rd party?
- Spring season likely
- Coordinate with BSU and Doc to see if State is a possibility at the facility (early is better)
- As U of I builds a program, pursue connections to host event(s) there. Benefits/saves northern schools on cost.
- Length of season
- 6 week regular season - groups of 3 or 4
- Put in seeding (what does LeagueSpot have)
- Schools playoff against each other
- Lengthen by two weeks to accommodate playoffs and avoid school day interruption (feedback).
- Saturday playoff events?
- Avoid AP testing and spring sports slam in Boise
- Final event May 10th and 11th or April 19th and 20th, check with Doc
- Start Feb 19 No ‘spring break’ - last week of BBall and Wrestling
- Start Feb 12 Everyone gets a free missed week for SB - probably middle of BBall and Wrestling
- 6 week regular season - groups of 3 or 4
- Games:
- Overwatch 2
- Valorant
- Apex Legends
- Rocket League
- Super Smash Bros Ultimate
- Rule set changes:
- Major rework:
- Super Smash Bros - 3v3
- Final Tournament qualifications and rulesets on all games
- Seeding clarity
- Point scoring breakdown
- Seeding clarity
- Overwatch Flashpoint instead of push?
- Minor tweeks:
- Probably everything
- Tell everyone to not do the silly
- Major rework:
- Season cost
- 22-23 was $10 per starting player per game
- Schools will play each other first (only one will make it to playoffs, will play each other in a pre-playoff event and take the highest teams seed)
- 22-23 was $10 per starting player per game
- On our own again or utilize a 3rd party such as LeagueSpot
Old Business
Executive Session
Adjournment
Action Items:
- Get fund status from Burley
- Check on idahoesports.org
- Walk back website to old version
- Create ICCU account as mentioned above
- Communicate with LeagueSpot of intention to pursue relationship
- Check with Doc on May 10th and 11th Playoff possibility
Board Signatures: